Zoom Information

Accessing a Zoom Event

There are two main ways to access a Zoom event for CSE 190Y described in the sections below. Choose whichever you find most convenient! To access recordings of the lecture sessions, you will need to use the Zoom in Canvas option.

When joining the call, if this is for a lecture or quiz section, you will automatically be added to the call assuming that the member of the course staff leading that session has started the call. If this is for office hours, you will be added to a waiting room and a course staff member will help you when they are available!

For further instructions, see UW-IT's documentation:

• Sign into Zoom software on your computer
  • ⚠️ Important: You will need to follow the instructions to "Login with SSO" so you can sign in with your UW Zoom account. For privacy reasons, only UW Zoom accounts will be allowed into our sessions.
• UW Zoom FAQ

Zoom in Canvas

Click on the Zoom link on the left side of our Canvas course (or this link here). This brings up a list of all Zoom meetings for this course (you will see meetings for morning and afternoon sessions as well as office hours).

Say you want to join lecture on Friday, August 25th. You will click on the "Join" button for lecture that day (shown in the image below), and it will launch a new tab that will launch Zoom. Note that your calendar will likely have more than one event per day (like afternon and office hours), so make sure you click the right event! This will then launch Zoom so you can join the meeting (or launch the Zoom app if you have downloaded that).

Canvas Calendar

Access your Canvas calendar by clicking on the Calendar option in the left-most side bar (or accessing this link here). The image below shows you what the Canvas calendar looks like. Make sure in the Calendars section on the right that you have CSE 190Y selected, otherwise none of our events will show up. Your calendar likely has more events (including sections and office hours for this course).

You can switch between Week/Month/Agenda on the top right if there are too many events in the month view. You can also use the controls at the top to switch days.

Say you want to join Miya's Coffee Hour on Friday, October 8. You will click on the event called "Miya's Student Coffee Hour" in the calendar for that day, and then click "Click here to join Zoom Meeting: ..." shown in the picture below. Note that your calendar will likely have more than one event per day (for office hours), so make sure you click the right event! This will then launch Zoom so you can join the meeting (or launch the Zoom app if you have downloaded that).

CSE 190y Zoom Norms and Best Practices

• If you are new to Zoom, you can always start your own call to get familiar with the interface!
• Be respectful of one another and to the course staff! Anything you would say or do in a Zoom call should match your behavior in-person! Be kind to everyone and think carefully about how your written messages come off in terms of tone. Some examples:
  • When writing out messages in a chat, it's usually convenient to make your messages short. However, short messages can sometimes come off as having an angry or dissatisfied tone, so think carefully about how someone will read the message you send!
  • Would you chew on cereal next to my ear while we were talking in my office hours? I would hope not! Mute your mic if you are chewing on food or making other noise, or if possible, save the meal for after the meeting!
• To the best of your ability, you should choose an appropriate space for joining into a Zoom call. A place where you can focus and won't be disturbed is ideal. If this is not feasible, try to use headphones to block out some noise around you and if possible use a headset with a microphone to avoid picking up as much noise around you as possible.
  • Maybe see if you can coordinate with housemates to minimize noise and internet access during an important Zoom call to save bandwidth and reduce noise.
• While you are not talking or sharing during a meeting, you should have your audio muted. You should get into the practice of muting/unmuting yourself as appropriate to avoid audio-feedback (and to signal to others that you are trying to say something).
• During large group meetings (i.e. not in a breakout or in a small group) you should not turn on your microphone and speak unless called on to avoid unnecessary interruption. You are encouraged to use the chat feature to message the course staff and other students in the room to ask questions, answer someone else's question, or comment on something the speaker is saying. We will almost always have at least one other course staff member monitoring the chat to help answer questions or let the current speaker know they should answer something in the chat.
  • You are welcome to use the icons like "raise hand", "yes", etc. that Zoom provides, but those are generally harder to spot while presenting. We recommend using the chat instead!
• Sharing video is encouraged, but not required as this is not always possible given the device limitation or lack of appropriate physical space. You may find setting up a Virtual Background in Zoom helpful.
• When we go to Zoom's Breakout Rooms, you should start by unmuting your microphone and turning on your video (if possible) and introduce yourself to your group mates! If neither of those options are possible, introduce yourself in the chat! It is probably best if you decide on one person to share their screen to pull up the problem we are working on so everyone can do it together!
  • When someone shares a screen in Zoom, it will make the Zoom app on your computer go into full screen mode. You can always press the Escape key on your computer to get Zoom to go back into windowed mode.

Acknowledgment

This information was copied and modified with permission from CSE 163. See their version of the site here.